Alumni Engagement Manager

Job Description Summary:

Primary responsibilities include the advancement of the Foundation through the development and implementation of alumni relations programs and outreach strategies. This position promotes a culture of service volunteerism among the alumni in a supportive and background role.

In addition to collaborating with an incredible team including staff and stakeholders focused on lifelong leadership learning, self-awareness, and servant leadership, this position provides an opportunity to be integral in an organization that strives for generational impact. California Agricultural Leadership Foundation offers a competitive benefits package including an extensive health plan, which includes medical, dental, and vision coverage for the employee and life insurance; contributions to a 403B; and generous paid holiday, vacation, and sick leave.

California Agricultural Leadership Foundation is committed to building a diverse workforce and equal employment opportunities (EEO) for all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or genetics.

Responsibilities & Duties:

Support All Activities of the Alumni Council

• Provide comprehensive support to the Alumni Council (AC) and Class Liaisons in alignment with the Foundation's strategic objectives.
• Assist in coordinating and facilitating AC activities, including meetings, elections, and communications, to ensure efficient operation and achievement of established priorities.
• Collaborate with alumni council members and class liaisons to enhance alumni engagement and fundraising efforts, driving measurable progress toward strategic goals.
• Manage administrative processes related to key initiatives such as the Profiles in Leadership awards, Lifetime Leadership award, and Honorary Fellow determinations.
• Offer assistance to AC Regional Directors as they execute initiatives aimed at strengthening connectivity among alumni within their respective regions.
• Facilitate the onboarding and support of Alumni Council and Class Liaisons, ensuring alignment with Foundation and AC directives.

Support L4, Alumni Prospective Applicant Events, Statewide and Regional Social Events

• As a member of the Life Long Learning (L4) staff team, support these events by coordinating with staff to promote these events as well as provide administrative support at events.
• Responsible for creating opportunities and encouraging social connections among alumni, including one annual state-wide event. (SP)
• Act as staff lead on all annual conferences and all-class reunions of alumni, supporting AC or other alumni leadership committees. Coordinate and oversee budgets for these events, following the board-approved annual budget.
• Support the California Agricultural Leadership Program by helping alumni to inform and educate applicants by supporting prospective applicant events in all 11 regions, including coordination of all marketing and preparation. Work with AC Regional Directors (RD) to determine staff participation needs and attend or coordinate attendance by the CEO, EVP, and/or Development Manager, depending on RC Director identified needs. The goal will be for the AEM to attend at least one event in every region every two years.
• Support alumni by facilitating all marketing and related functions related to their summer regional events. Determine staff participation needs and coordinate staff attendance as needed.
• Assist staff and volunteer event leads in finding alumni volunteers, donors, and supporters and assist in orientation, training, and on-the-ground logistics as needed.

Maintain Manager-Level Engagement with Team

• Optimize communication, collaboration, and connection between the Foundation, alumni council, class liaisons, and alumni related to marketing efforts. Support the staff team by providing review, guidance, and input on all alumni event marketing and ensure all other marketing endeavors featuring, affecting, or otherwise connected to alumni remain up to date. (SP)
• Gather and share alumni stories to support marketing and communications efforts that set clear expectations for various forms of alumni giving, make the ask, and provide tools for alumni to ask others to support CALF.
• Assist the team by identifying alumni volunteers for various activities as needed.
• Prepare an annual budget for all alumni engagement priorities.
• Work with the Development Manager to ensure that alumni, donor, and stakeholder data remain integrated and functional and provide support for any campaigns.
• Support CEO, EVP, and Development Manager in identifying opportunities for these team members to meet with alumni in each region annually, in coordination with regional events as much as possible.
• Support Inaugural and Commencement events, as major transitional experiences for fellows.
• Inform CALF’s master calendar of alumni events to ensure maximum efficiency.
• Ensure the engagement of alumni in terms of time, talent, and treasure is fully tracked.
• Support the team by participating and executing activities in fundraising events as needed and available.

Support D.C. Exchange Program

• Encourage alumni involvement in DC and CA Exchange programs by supporting the team in identifying alumni volunteers who might participate in interviews and selection  and those who might present to the cohorts during their experience. Help to identify alumni who may provide homestays for this program. (SP) As needed to fully support team and alumni participants, attend part or all of the exchanges.

Support Other Special Projects and Strategic Endeavors

• Lead the effort to publish a printed alumni directory.
• Work collaboratively with staff and Alumni Council to make progress toward 2021 strategic plan goals and strategies. Assist the AC in keeping track of tactics, ensuring the annual budget sufficiently meets all goals. Ensure any additional requests by the CALF Board and the AC are fulfilled, following review with the CEO and EVP to confirm they are aligned with 2021 strategic plan.

Qualifications & Skills Required:

• At a minimum, must be a high school graduate, bachelor’s degree preferred.
• Requires experience supporting volunteers, budgeting, coordinating events, working in teams, and strong written and verbal communication skills.
• Demonstrates solid mastery of MS Office applications, especially MS Excel and Word, and a good understanding of database applications.
• Possesses knowledge of current trends, issues, and practices about customer service and alumni relations.
• Demonstrates excellent interpersonal, customer service, and organizational skills.
• Ability to communicate clearly and professionally in writing and verbally with a wide range of individuals and constituents in a diverse community.
• Expected to perform the full range of duties assigned. Demonstrate job knowledge, initiative, judgment, proficiency, and managerial skills to fully meet the expectations of the Foundation.
• The position requires both night and weekend work and travel.
• CALF’s office is in Monterey, CA and regular visits to the CALF office are inherent to the role. At a minimum, staff must work and reside in California. Related to this position specifically, daily activities may be carried out at this person’s home office.

CALF Values Commitment:

Excellence

• Demonstrates a commitment to competently perform their job duties and responsibilities within established time frames.
• Continuously strives to improve work performance.
• Contributes to the success of CALF by consistently providing quality results in the performance of job duties and responsibilities.
  

Respect

• Treats others with courtesy, respect, and dignity in the workplace.
• Promotes cooperation through open and honest communication and consideration of others’ ideas, thoughts, and opinions.

Integrity

• Demonstrates high ethical standards of conduct in the performance of job duties and responsibilities.
• Accepts responsibility for actions; respects and complies with policies, procedures, and rules.

How to apply:

AGFORCE Search, a Proformance Talent Group company, has been engaged and is authorized to source, prequalify and introduce candidates to its client for the above-noted full-time position.  Interested parties should submit resumes in MS Word or text format (not PDF, please) to Robyn DaRosa at robyn@projobs4u.com with position title listed in subject line. Please include anticipated compensation in body of e-mail. All inquiries are confidential and resumes will not be shared without candidate's permission.  We thank you in advance for your consideration.

Please note that only those candidates with qualifying skills will be contacted. If this opportunity sounds of interest but perhaps is not quite right for you, we encourage you to submit your resume.  We always have new openings and will keep your resume on file for any that might be a good match for you in the future.

AGFORCE does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. All candidates are afforded equal opportunity with respect to consideration, employment offers, compensation, benefits, training, transfer, and promotion without discrimination.